Information request and response under the Freedom of Information (Scotland) Act 2002
FOI Reference: FOI/202300366797
Date received: 14 July 2023
Date responded: 8 August 2023
Request
Please can you provide me with information concerning the maintenance of your corporate estate i.e. operational buildings, land and any other property (e.g. investment) and schools, if they are within your jurisdiction. Not any social housing/dwellings.
Request for information 1: What type of maintenance management model does your organisation use? E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal workforce, principal contractor etc.
Request for information 2: Can you provide a list of the approved contractors used?
Request for information 3: What are the total values of contracts granted?
Request for information 4: When do these contracts expire?
Request for information 5: What services are provided in each contract?
Request for information 6: What procurement method was used? E.g. Open ITT, Framework if so, which one?
Response to your request
Request for information 1:
The Scottish Government has a single supplier for the provision of Facilities Management (FM) services for the Scottish Government estate. Social Security Scotland utilises this contract for our facilities management requirements for the buildings we occupy in Dundee. The maintenance management model for the building we occupy in Glasgow is a managed service under lease agreement with Glasgow City Council.
Request for information 2:
The contracted services for our two Dundee buildings are provided by Mitie FM either directly or through their approved sub-contractors. The facilities management arrangement for the Glasgow building is covered by a lease agreement with Glasgow City Council.
Request for information 5:
The contractually provided services include: Cleaning (general, specialist and windows), Waste Management (general, secure and hazardous), Pest Control, Security Services, Grounds Maintenance and Internal Planting, Planned Preventative and Reactive Hard Services maintenance, Project Work (project management and delivery), Environmental Management and Support (including energy bureau), CAFM System, regular reporting and Management Information, and Help Desk.
Requests for information 3,4 and 6:
Social Security Scotland is covered by the Scottish Government Facilities Management contract. As such, all of the information you have requested is available in our response to Freedom of Information request 202300364570 here:
Corporate estate management: FOI release - gov.scot (www.gov.scot)
from the Scottish Government’s Publications page - Publications - gov.scot (www.gov.scot)
Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. If, however, you do not have internet access to obtain this information from the website(s) listed, then please contact me again and I will send you a paper copy.
About FOI
Social Security Scotland is committed to publishing responses to requests. The Scottish Government also publishes responses to requests. You can view the responses at http://www.gov.scot/foi-responses.